How to reply to Appreciation emails
Many of us have found ourselves racking our brains over how to reply to appreciation emails that we receive at work.
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All kinds of questions pop up in our minds.
How do I start my email?
On what note do I end my mail?
How do I express sincere gratitude?
How do I avoid going overboard with my thank you?
Two Simple Steps to help you frame your reply to an appreciation email.
Have a look!
Step 1. Acknowledge the appreciation
Yes, that’s the first thing you should be doing at the very beginning of your email.
Sample this-
- Thank you for your encouraging words.
- It is very thoughtful of you to appreciate my efforts and nominate me for the Employee of the Year award.
- Thank you very much for recognizing my contribution to the team. This means a lot to me.
- I am humbled by your public appreciation for my work. Thank you.
- Thank you for your feedback. Glad I could be of help.
Step 2. Add- how their words of appreciation would help you better your performance
Here are some examples to word it.
a) If there is a compliment- return the compliment
- It was a wonderful learning experience working with you. I look forward to implementing this knowledge in my next ABC task.
- It was a pleasure assisting you with the assignment. I hope to work with your QA team again.
b) If there is feedback- acknowledge and say how this would benefit you
- Thank you for taking the time and letting me know the team’s views on my Sales prediction presentation. I am glad my work made sense to everyone. This feedback has motivated me to dig deeper into the analytics of my market research.
A few handy tips for that perfect reply to an appreciation email
- Keep it brief – Too wordy a mail loses its purpose. People don’t have the patience and attention span to read long emails. Keep your emails under 100 words.
- Give due credit– Attribute your success to your boss’s guidance & support and your co-workers’ cooperation.
- Avoid going overboard with your display of gratitude.
Eg. How will I ever repay this debt! [X]
Let me take you out for lunch for the favor that you have bestowed upon me. [X]
I am forever indebted to you for nominating my name for the Employee of the Year award! [X]
- In an attempt to sound humble, do not downplay your achievements. You might come across as saying your efforts are not worthy of appreciation.
Eg. Thank you but it’s no big deal. [X]
Thank you but I didn’t go out of the way for that. It was nothing. [X]
- Never dismiss a compliment/words of appreciation. It reflects low confidence.
Eg. I don’t think I have reached that great a level. [X]
I don’t think I am anywhere close to those standards. [X]
Thank you but I am not in that league yet. [X]
Sample email-
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Dear Emiko,
Please accept my sincere thanks for your encouraging words for my contribution to the Xyz account.
My entire team lent me strong support on this. Without that, a smooth completion wouldn’t have been possible.
Thank you for your continuous guidance and support.
Regards,
Jessica Watson